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Operational Flexibility With Automatic AP
In the modern business world, operational flexibility is more than a luxury – it’s a necessity. And that means the sooner you switch to an automatic AP system the better. Paper systems just aren’t all that responsive to changes in the organization and require significant resources to adapt. Automatic AP systems like NextProcess’ AP Automation Software, on the other hand, are designed for flexibility and adaptability.
Limits of Paper
The “paperless office” is a goal of many organizations, but this is hard to achieve. In the AP department, where about 60% of invoices still arrive on paper, it’s particularly challenging. Though a daunting task, getting the AP department off a paper system is worth it in the long-run because automatic AP accelerates turnaround times, improves visibility, and reduces transaction costs.
Another limit of paper systems is that they’re not easy to adapt. If your company grows, acquisitions increase, or more tasks are assigned to AP, it can take a while before the department catches up to the increased workload. Other changes within the organization might result in moving AP functions into a different physical location. This is also harder if you’re still working with paper.
Automatic Advantages
When you switch from a paper system to NextProcess’ AP Software, you instantly have a scalable accounts payable workflow that you can configure for your specific organization. The software centralizes all your AP tasks with simplified invoice processing that reduces touch points to keep invoices moving quickly and effectively.
Where paper systems take time and effort to adapt to increased workflow, the software handles it automatically. If you need to move the AP department to a new location, the software transfers with minimal effort. We’ll even convert your paper invoices to digital for you at our high volume mail center so you don’t have to worry about scanning invoices into the system. Our proprietary data capture technology ensures over 99% accuracy on every invoice.
Changes for Staff
Automating AP processes frees up employees so they can focus on important tasks rather than busy work. Instead of trying to keep track of papers or manually imputing information to a clunky software system, people in the AP department can focus on approving processed invoices, getting payments out on time, working with vendors, and other tasks that require a human touch.
NextProcess software lets you grant access to as many people as needed within your organization. Your entire AP department can take advantage of the improvements from automatic AP software, all without additional licensing fees. If you’re curious about how our AP software would fit into your department, contact us to schedule a demo.
